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Terms of Use

Terms and Conditions

Thank you for browsing our website.

Your use of this website ("Website") is subject to the following terms. If you do not agree with the terms, do not use the Website. If you do use the Website, you agree to be bound by the following terms:

We have taken every care in the preparation of the material contained in the Website. However, this material may contain technical inaccuracies or typographical errors. We expressly exclude to the fullest extent permitted by law all liability howsoever arising from any such inaccuracies or errors.

Unless otherwise specified, the content on the Website is directed solely at users who access the Website from the United Kingdom, Channel Islands and Isle Of Man and who are resident in the UK, Channel Islands and Isle Of Man. Where UK regulatory authorities have jurisdiction over the contents of the Website, SYSTRA has attempted to ensure compliance with the requirements of such regulatory bodies. Some of the material in the pages contained in the Website may be accessed from certain countries outside the UK but SYSTRA makes no representation or warranty as to whether the information available in the Website complies with the regulatory regime of such countries. Users who choose to access the Website from countries outside the UK are responsible for compliance with local laws if and to the extent that local laws are applicable.

We do not accept liability of any description, including liability for negligence (except for personal injury or death), for any damages or losses (including, without limitation, loss of business, revenue, profits or consequential loss) whatsoever resulting from use of or inability to use the Website. The material contained in the Website is not intended nor implied to be a substitute for professional advice nor is it intended to be used as the basis for decision-making.

The SYSTRA UK website contains links to other websites. We have no control over these websites and therefore does not accept responsibility or liability for their operation or content. Please note links to the SYSTRA website are not permitted without our prior consent.

This website may include material submitted by third parties. We exclude to the fullest extent permitted by law responsibility for such material submitted by third parties. It is the responsibility of persons posting such material to ensure that it complies fully with all relevant laws and regulations. All such material posted on any comment or bulletin boards maintained on the SYSTRA UK website represents the views of the authors and not of SYSTRA.

Any personal data relating to you will only be used by us in accordance with current data protection legislation and the medical confidentiality guidelines. You have a right to know about the personal data we hold about you, and to have any errors corrected. Please address all your subject access requests to the HR Manager, SYSTRA UK Branch, Dukes Court, Duke Street, Woking, Surrey, GU21 1BH.

Unless otherwise indicated, the copyright and all other intellectual property rights in the material appearing on this Website are owned by SYSTRA.

This notice and disclaimer is to be governed by and construed in accordance with English law.

 

Privacy Policy

Background:

SYSTRA Limited understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.systra.co.uk (“Our Site”) and (subject to the limited exceptions in section 6, below) We do not collect personal data about you unless you contact us (see section 5, below).  Any personal data We do collect will only be used as permitted by law.

Please read this Privacy Policy carefully and ensure that you understand it. We will start to apply this Privacy Policy upon your first use of Our Site and your use of Our Site is conditional upon you accepting this Privacy Policy.  If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.

Definitions and Interpretation

In this Policy, the following terms shall have the following meanings:

"personal data"

means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the Data Protection Act 1998 and, after 25 May 2018, EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and

"We/Us/Our"

means SYSTRA Limited, a limited company registered in England under company number 03383212, whose registered address is Dukes Court, Duke Street, Woking, Surrey, GU21 5BH, and whose main trading address is 3rd Floor, 5 Old Bailey, London EC4M 7BA.

Information About Us

  • We own and operate Our Site.
  • Our VAT number is 182 2326 95.
  • Our Data Compliance Manager can be contacted by email at This email address is being protected from spambots. You need JavaScript enabled to view it..

What Does This Policy Cover?

This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.

Your Rights

As a data subject, you have the following legal rights in respect of your personal data, which this Policy and Our use of personal data have been designed to uphold:

  • The right to be informed about Our collection and use of personal data;
  • The right of access to the personal data we hold about you (see section 8);
  • The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 9);
  • The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 9);
  • The right to restrict (i.e. prevent) the processing of your personal data;
  • The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
  • The right to object to Us using your personal data for particular purposes; and
  • Rights with respect to automated decision making and profiling.

If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 9 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.

For further information about your rights, please contact the Information Commissioner’s Office.

What Data Do We Collect?

Subject to section 5.2, We do not collect any personal data from you. We do not place cookies on your computer or device, nor do We use any other means of data collection.

If you send Us an email, We may collect your name, your email address, and any other information which you choose to give Us.

How Do We Use Your Data?

If We do collect any personal data, it will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights at all times under the Data Protection Act 1998 and, after 25 May 2018, under GDPR. For more details on security see section 7, below.

As noted above, We do not generally collect any personal data. If you contact Us and We obtain your personal details from your email, We may use them as follows:

  • To reply to your email;
  • To comply with our legal obligations.

Any and all emails containing your personal data will be deleted by the earlier of when the matter you contacted Us about has been resolved or twelve months after the date that you contacted Us.

You have the right to withdraw your consent to Us using your personal data at any time, and to request that We delete it.

We will not share with any third parties for any purposes, any of your data collected from your email or through this website.

How and Where Do We Store Your Data?

We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.

Your data will only be stored within the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein).

Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure any data We hold about you (even if it is only your email address).

Steps We take to secure and protect your data include:

  • Use of industry-standard cloud tools for management and backup of client data including Microsoft Office 365/Azure, Amazon S3/Glacier;
  • Anti-malware, anti-spoofing and anti-spam utilities to protect against threats coming through electronic messages;
  • Filtering devices with Intrusion detection system and anti-malware utilities which protect from threats coming from the Internet;
  • Anti-malware software runs on every workstation/laptop and on every server;
  • VPN mechanisms are used to ensure encrypted interconnection of our physical sites;
  • Standard access control lists on shared folders to grant access only to authorised members of staff;
  • One standard global directory (Active Directory) to centralize user identities and password policy; and
  • Administration model of Active Directory enabling to comply with the “least-privileged” principle for high-privileged accounts.

How Can You Access Your Data?

You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Unless your request is manifestly unfounded or is excessive, no fee is payable and We will provide any and all information in response to your request free of charge.  Please contact Us for more details at This email address is being protected from spambots. You need JavaScript enabled to view it.. Alternatively, please refer to Our Data Protection Policy.

Contacting Us

If you have any questions about Our Site or this Privacy Policy, please contact Us by email at This email address is being protected from spambots. You need JavaScript enabled to view it.. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 8, above).

Changes to Our Privacy Policy

We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.

 

Disclaimer

All rights are reserved. SYSTRA authorises you to view all areas of the website and to download the text to file or printer for your own use. All other reproduction of text or images requires permission from SYSTRA UK.