Privacy Notice for Paramics Survey

This notice

  • We are providing you with this information so you know what data we are collecting from you as part of this research study; what we are going to do with it; and your rights over our use of your personal data.

Your personal data

  • Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).

Who are we?

  • SYSTRA Ltd (SYSTRA) are Data Controllers. This means we have decided how your personal data is processed and for what purposes.
  • SYSTRA are responsible for collecting and processing your personal data.

What information is being collected?

  • As part of the survey we will ask you questions regarding your use of Paramics services and products, your views on these services and products and the type of organisation you work for.
  • We use SNAP Surveys to administer the survey, which links your email address to your survey response.

How is it collected?

  • Your email address was provided by the Paramics Microsimulation team for the purpose of inviting you to provide feedback on their products and services.
  • The Paramics Microsimulation team hold this information because you have signed up to the Paramics Microsimulation Support Centre. This is in compliance with GDPR, whereby you have actively opted-in to be included in this list.
  • All information regarding your use of their products and services, what you find particularly useful or not useful, difficult or easy to use, and where you might like to see improvements or additions to their products and services is collected through the survey.

Why is it being collected?

  • Our legal basis for collecting this data is known as ‘consent’. This means we ask you to agree to take part in the survey, and agree to us processing your data, for the purpose of informing the development of the next version of Paramics Discovery.

How will it be used?

  • SYSTRA complies with its obligations under the GDPR by: keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
  • Your data will be analysed anonymously with all other participant data. SYSTRA will report the aggregated and anonymous findings of the research internally to the Paramics Microsimulation team, who may share the anonymised results with other partners. No personal identifiers will be used in the report.

Who will it be shared with?

  • Your data will only be shared internally within SYSTRA, with those involved in this workstream.
  • Your results will be analysed and reported on anonymously.

How long do we keep your personal data?

  • We keep your personal data for no longer than reasonably necessary. This will be no later than 26th February 2021, after which all personal data collected as part of this research study will be destroyed.

Your rights and your personal data

You have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which SYSTRA holds about you;
  • The right to request that SYSTRA corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for SYSTRA to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data;
  • The right to lodge a complaint with the Information Commissioners Office.

Contact Details

To exercise all relevant rights, queries or complaints please contact SYSTRA’s UK Compliance Team at UK_compliance@systra.com.

If you have any concerns or questions you can also contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-u... or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.
Further information

If you would like any more information about this research please contact Liz Boast, Associate Director Social and Market Research at SYSTRA Ltd, at lboast@systra.com.

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