Newburgh Transport Appraisal Survey Privacy Notice

This notice

  • We are providing you with this information so you know what data we are collecting from you as part of this survey; what we are going to do with it; and your rights over our use of your personal data.

Your personal data

  • Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).

Who are we?

  • South East Scotland Transport Partnership (SEStran), Newburgh Train Station Group (NTSG) and Fife Council are Data Controllers for the data collected through this survey. This means they have decided how your personal data is processed and for what purposes.
  • SYSTRA Ltd (SYSTRA) are Data Processers, they are responsible for storing and processing your personal data.

What information is being collected?

  • As part of the Newburgh Transport Appraisal survey we will ask you questions including: age; gender; disability; your name; postcode and your email address.

How is it collected?

  • All information is collected through the online survey.

Why is it being collected?

  • Our legal basis for collecting this data is known as a ‘public task’. This means we are collecting it to perform a task in the public interest.
  • We are collecting the data to understand the transport needs in existence in Newburgh. These will be used by SEStran, NTSG and Fife Council in their Newburgh Transport Appraisal. We are asking questions on your demographics to understand any differences between different groups of people. Your email address will be collected if you would like to be kept informed on the project as it progresses. Your name will be collected so we can check for duplicated responses. Neither your email address nor your name will be linked to your survey response in analysis. Your postcode will be collected so that we can make sure we get feedback from people living across the area.

How will it be used?

  • SYSTRA complies with its obligations under the GDPR by: keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
  • Your data will be analysed anonymously with all other participant data. SYSTRA will report the findings of the survey to SEStran, NTSG and Fife Council. No personal identifiers will be used in the report.

Who will it be shared with?

  • Your data will only be shared between SYSTRA and SEStran, NTSG and Fife Council.

How long do we keep your personal data?

  • We keep your personal data for no longer than reasonably necessary. This will be no later than December 2021, after which all personal data will be destroyed.
  • After the end of the study, SYSTRA will erase all personal data that was collected as part of the research.

Your rights and your personal data
You have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which SYSTRA and/or SEStran, NTSG and Fife Council holds about you;
  • The right to request that SYSTRA and/or SEStran, NTSG and Fife Council corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for SYSTRA and/or SEStran, NTSG and Fife Council to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data;
  • The right to lodge a complaint with the Information Commissioners Office.

Contact Details
To exercise all relevant rights, queries or complaints please contact

If you have any concerns or questions you can also contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

Further information
If you would like any more information about the Newburgh Transport Appraisal, please visit or contact

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SYSTRA Ltd Registered office: 3rd Floor 5 Old Bailey, London, England, EC4M 7BA. Registered Number 3383212