Moray Council Travel Plan Survey Privacy Notice

This notice

  • We are providing you with this information so you know what data we are collecting from you as part of this survey; what we are going to do with it; and your rights over our use of your personal data.

Your personal data

  • Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).

Who are we?

  • Moray Council are Data Controllers for the data collected through this survey. This means they have decided how your personal data is processed and for what purposes.
  • SYSTRA Ltd (SYSTRA) are Data Processers, they are responsible for storing and processing your personal data.

What information is being collected?

  • As part of the Moray Council Travel Plan survey we will ask you questions including: age; gender; disability; postcode; your name and email address.

How is it collected?

  • All information is collected through the online survey.

Why is it being collected?

  • We are collecting the data to understand the travel behaviour of staff at Moray Council. The information will be used by Moray Council to help develop their Council Travel Plan. We are asking questions on your demographics to understand any differences between different groups of people. Your postcode will be collected so that we can make sure we get feedback from people living across the area. Your name and email address will be collected so that we can contact you if you are the winner of the prize draw. Neither your email address nor your name will be linked to your survey response in analysis.

How will it be used?

  • SYSTRA complies with its obligations under the GDPR by: keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
  • Your data will be analysed anonymously with all other participant data. SYSTRA will report the findings of the survey to Moray Council. No personal identifiers will be used in the report.

Who will it be shared with?

  • Your data will only be shared between SYSTRA and Moray Council.

How long do we keep your personal data?

  • We keep your personal data for no longer than reasonably necessary. This will be no later than December 2022, after which all personal data will be destroyed.
  • After the end of the study, SYSTRA will erase all personal data that was collected as part of the research.

Your rights and your personal data

You have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which SYSTRA and/or Moray Council holds about you;
  • The right to request that SYSTRA and/or Moray Council corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for SYSTRA and/or Moray Council to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data;
  • The right to lodge a complaint with the Information Commissioners Office.

Contact Details

To exercise all relevant rights, queries or complaints please contact Jana Haspicova at

If you have any concerns or questions you can also contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

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