Data Protection Privacy Notice


Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by [the General Data Protection Regulation 2016/679 (the “GDPR”)].

Who are we?

SYSTRA is collecting and processing personal data for its own marketing purposes. In respect of this activity, for the purposes of the GDPR SYSTRA Limited is the data controller and you can contract SYSTRA Limited (contact details below) for any questions about how your personal data is processed and for what purposes.

How does SYSTRA process your personal data?

SYSTRA complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

SYSTRA uses your personal data for the following purposes: -

To keep you abreast of our insight, news and publications or information on relevant developments and to provide you with invitations to our events.

What is the legal basis for processing your personal data?

We wish to rely on your consent as the legal basis for processing your personal data. If we do not receive that consent from you within seven days, we will remove your details from our database.

Sharing your personal data

Your personal data will be treated as strictly confidential and will be shared only with employesees of SYSTRA Limited. SYSTRA will not share your data with third parties unless it has your consent.

How long does SYSTRA keep your personal data?

SYSTRA will keep your personal data for a period of no more than twelve months, at which time we will contact you to confirm that you wish to continue receiving our marketing communications.

Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -

  • The right to request a copy of your personal data which SYSTRA holds about you;
  • The right to request that SYSTRA corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for SYSTRA to retain such data;
  • The right to withdraw your consent to the processing at any time;
  • The right to request that SYSTRA provide you with your personal data and where possible, to transmit that data directly to another data controller of your request, (known as the right to data portability).
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to lodge a complaint with the Information Commissioners Office.

Transfer of Data Abroad

Your data is held by MailChimp on their secure servers in the United States. A copy of MailChimp’s Data Processing Agreement is here.

Automated Decision Making

We do not use your personal data for any automated decision making and we do not instruct any providers to carry out such processing on your personal data.

Further processing

If SYSTRA wishes to use your personal data for a new purpose, not covered by this Data Protection Privacy Notice, then SYSTRA will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, SYSTRA will seek your prior consent to the new processing.

Contact Details

To exercise all relevant rights, queries or complaints please contact SYSTRA’s UK Compliance Team at

If you have any concerns or questions you can also contact the Information Commissioners Office on 0303 123 1113 or via email or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

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SYSTRA Ltd Registered office: 3rd Floor, 1 Carey Lane, London, England EC2V 8AE. Registered Number 3383212